Safeguarding Policy

Kimbolton & Stonely Parish Council: Safeguarding Policy

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Kimbolton & Stonely Parish Council makes a positive contribution to a strong and safe community and recognises the right of every individual to stay safe.

Kimbolton & Stonely Parish Council  comes into contact with children and / or vulnerable adults through the following activities: 

Provision of recreation facilities

Provision of cjhildrens’ play areas

The types of contact with children and / or vulnerable adults will be controlled and limited to occasional contact by grounds staff; councillors and administrators.

This policy seeks to ensure that Kimbolton & Stonely Parish Council  undertakes its responsibilities with regard to protection of children and / or vulnerable adults and will respond to concerns appropriately. The policy establishes a framework to support paid and unpaid staff in their practices and clarifies the organisation’s expectations.

Confirmation of Reading

I confirm that I have been made fully aware of, and understand the contents of, the Safeguarding Policy and Procedures for Kimbolton & Stonely Parish Council.

Please complete the details below and return this completed form to the Clerk to the Council.

Employee Name :


Employee Signature:



The principal pieces of legislation governing this policy are:

Working together to safeguard Children 2010

The Children Act 1989

The Adoption and Children Act 2002: 

The Children act 2004 

Safeguarding Vulnerable Groups Act 2006

Care Standards Act 2000

Public Interest Disclosure Act 1998

The Police Act – CRB 1997

Mental Health Act 1983

NHS and Community Care Act 1990

Rehabilitation of Offenders Act 1974


Safeguarding is about embedding practices throughout the organisation to ensure the protection of children and / or vulnerable adults wherever possible. In contrast, child and adult protection is about responding to circumstances that arise.

Abuse is a selfish act of oppression and injustice, exploitation and manipulation of power by those in a position of authority. This can be caused by those inflicting harm or those who fail to act to prevent harm. Abuse is not restricted to any socio-economic group, gender or culture.

It can take a number of forms, including the following:

Physical abuse

Sexual abuse

Emotional abuse



Financial (or material) abuse

Definition of a child

A child is under the age of 18 (as defined in the United Nations convention on the Rights of a Child).

Definition of Vulnerable Adults

A vulnerable adult is a person aged 18 years or over who may be unable to take care of themselves or protect themselves from harm or from being exploited. 

This may include a person who:

Is elderly and frail

Has a mental illness including dementia 

Has a physical or sensory disability

Has a learning disability

Has a severe physical illness

Is a substance misuser

Is homeless


All staff (paid or unpaid) have responsibility to follow the guidance laid out in this policy and related policies, and to pass on any welfare concerns using the required procedures. 

We expect all staff (paid or unpaid) to promote good practice by being an excellent role model, contribute to discussions about safeguarding and to positively involve people in developing safe practices.

Additional specific responsibilities

The Designated Senior Manager /lead officer is the Clerk to the Council. This person’s responsibilities are to monitor and report contacts and to raise any concerns with the Chairman of the Council.

Implementation Stages

The scope of this Safeguarding Policy is broad ranging and in practice, it will be implemented via a range of policies and procedures within the organisation. These include: Whistle Blowing; Grievance and Disciplinary; Health and Safety; Equal Opportunities and Data Protection.

Safe recruitment

Kimbolton & Stonely Parish Council ensures safe recruitment through the following process:  Ensuring that all job descriptions contain reference to the safeguarding of children and vulnerable adults and to this Policy.  

Criminal Bureau Records Gap Management

The organisation commits resources to providing Criminal Bureau Records check on staff (paid or unpaid) whose roles involve contact with children and /or vulnerable adults. 

In order to avoid CRB gaps, the organisation will undertake a rolling review of CRB checks every 3 years where staff regularly come into contact with children or vulnerable adults.

In addition to checks on recruitment for roles involving contact with children/ vulnerable adults, for established staff the following processes are in place . 3 year reviews.

Communications training and support for staff

Kimbolton & Stonely Parish Council commits resources for induction, training of staff (paid and unpaid), effective communications and support mechanisms in relation to Safeguarding

Induction will include discussion of the Policy and confirmation of understanding, together with discussion of other policies and ensuring familiarity with reporting systems.


All staff who, through their role, are in contact with children and /or vulnerable adults will have access to safeguarding training at an appropriate level. Sources and types of training will include safer recruitment and understanding child protection.

 Communications and discussion of safeguarding issues

Commitment to the following communication methods will ensure effective communication of safeguarding issues and practice: participation in multi-agency safeguarding issues and meetings.


We recognise that involvement in situations where there is risk or actual harm can be stressful for staff concerned. The mechanisms in place to support staff include: debriefing support and follow-up support as necessary.

Professional boundaries

Professional boundaries are what define the limits of a relationship between a support worker and a client. They are a set of standards we agree to uphold that allows this necessary and often close relationship to exist while ensuring the correct detachment is kept in place.

Kimbolton & Stonely Parish Council expects staff to protect the professional integrity of themselves and the organisation.

The following professional boundaries must be adhered to: Kimbolton & Stonely Parish Council does not allow paid or unpaid staff to give gifts to or receive gifts from clients. However gifts may be provided by the organisation as part of a planned activity’.

If the professional boundaries and/or policies are breached this could result in disciplinary procedures or enactment of the allegation management procedures

ReportingThe process outlined below details the stages involved in raising and reporting safeguarding concerns at Kimbolton & Stonely Parish Council.

Communicate your concerns with your immediate manager

Seek medical attention for the vulnerable person if needed

Discuss with parents of child 

Or with vulnerable person. 

Obtain permission to make referral if safe and appropriate

if needed seek advice from the Children and Families helpdesk or Adults helpdesk

Complete the Local Authority Safeguarding Vulnerable Groups Incident Report Form if required and submit to the local authority within 24 hours of making a contact 

Ensure that feedback from the Local Authority is received and their response recorded

The local authority has a process for reporting and this must be adopted. Organisations will be expected to complete the local authorities initial contact form when informing them of a concern about a child. The use of this form and compliance with the policy will be mandatory and must be built into your policy.  Information on reporting concerns will be found at

If the immediate manager is implicated, then refer to their line manager or peer.

Allegations Management

Kimbolton & Stonely Parish Council recognises its duty to report concerns or allegations against its staff (paid or unpaid) within the organisation or by a professional from another organisation.

The process for raising and dealing with allegations is as follows

1.Any member of staff (paid or unpaid) from (insert name of organisation) is required to report any concerns in the first instance to their line manager/ safeguarding manager/ peer

2. Contact the appropriate local authority for guidance

3 Follow the advice provided

Kimbolton & Stonely Parish Council recognises its legal duty to report any concerns about unsafe practice by any of its paid or unpaid staff to the Independent Safeguarding Authority (ISA), according to the ISA referral guidance document


The organisation will monitor the following Safeguarding aspects: 

Safe recruitment practices 

CRB checks undertaken

References applied for new staff

Records made and kept of supervision sessions 

Training – register/ record of staff training on child/ vulnerable adult protection

Monitoring whether concerns are being reported and actioned

Checking that policies are up to date and relevant

Reviewing the current reporting procedure in place

Presence and action of Designated senior manager responsible for Safeguarding is in post

Managing Information

Information will be gathered, recorded and stored in accordance with the following policy

Data Protection Policy.

All staff must be aware that they have a professional duty to share information with other agencies in order to safeguard children and vulnerable adults. The public interest in safeguarding children and vulnerable adults may override confidentiality interests. However, information will be shared on a need to know basis only, as judged by the Designated Senior Manager.

All staff must be aware that they cannot promise service users or their families/ carers that they will keep secrets.

Conflict resolution and complaints

Conflicts in respect of safety of vulnerable adults will be taken forward by the Clerk to the Council via the CCC Community and Adult Care Directorate

Communicating and reviewing the policy

Kimbolton & Stonely Parish Council will make clients aware of the Safeguarding Policy through the following means : The Council’s website

This policy will be reviewed by the Clerk to the Council every 3 years and when there are changes in legislation. 

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